Review what was kept and removed

Check what Agnos kept and removed in each file, see the rule behind every removal, and decide what goes into the export.

Open a file

1. Choose Review along the top of the project.

2. Choose the file under File.

3. Choose Kept to see what goes into the export, or Removed to see what Agnos took out.

A line under the controls gives the file's totals. If Agnos could not read part of the file, such as a hidden sheet, a Worth knowing box above the totals says so.

Why text was removed

On Removed, every piece names the rule that removed it. Why text was removed, above the list, counts the rules for the file; press one to show only its pieces.

A rule matches a shape of text, such as a line that is only a page number. A removal does not mean the text was worthless, and a kept piece is not guaranteed to be correct. That is why every removal names its rule: so you can disagree.

Review lists removals, not repairs. Mended characters, collapsed spaces and stripped HTML tags show in Preview's Before and After panes instead. Every rule and its setting is in Cleaning settings.

Check these first

A removed line that looks like it could be content is marked Check, with the reason: a table or figure label (“Table A-1.”), a note under a table (“Source: …”), a phone number, a numbered item (“3.1.10 …”, “(2) …”), or a line that is also in the text Agnos kept. On Removed, press Check these first to show only those lines, each with its page.

A mark asks you to look; it decides nothing. It does not catch everything: a table cell or a column heading caught as a running header looks like any other header. A line printed the same way on every page, such as a help-line number in the footer, is not marked, because that is what page furniture looks like.

Keep or leave out

Each piece has one button:

Keep this anyway

On a removed piece. It goes into the next export, in the place it was cut from.

Put back

On a line removed from a page, such as a header or footer. It goes into the next export as its own piece, after the pieces that start on its page, and the rule keeps removing every other line like it.

Leave this out

On a kept piece. It stays out of the next export.

Undo

Takes the button's place once you press it. The piece follows the rules again.

Your choices change what goes into the export, not the cleaning. Changed by me shows only the pieces you decided about.

A choice is tied to its text. If you clean the file again and that text is gone, Review says so; press Forget them to clear those choices, or leave them in case the text comes back.

Change the rules

Keep this anyway and Put back are for one piece or line. When a rule is wrong for a whole kind of document, change the setting instead.

A line removed from a file with no pages, such as a cookie notice in a web page or a page marker in a text file, has no page to go back to. It says so instead of offering Put back, and changing the setting is the only way to keep it.

1. Press Change the rules above the list.

2. In Essentials, under What gets removed, switch off the rule: Remove page furniture for page numbers, headers and footers, or Remove website boilerplate for cookie banners, “enable JavaScript” notices and lorem ipsum.

3. Press Save changes.

4. On the Clean step, press Clean them again.

Settings apply to this project only.

Test rules on a file

Try a file against the rules, at the bottom of Review, shows which rules would remove what from a file, and what you would get back by turning them off. Nothing is saved.

1. Drop a file on it, or click it to choose one.

2. Tick the rules you want to try turning off. Agnos says how many pieces would come back.

3. Press Apply these changes to turn them off in the project's settings.

4. Clean the files again.

Suggest the fewest changes finds the smallest set of rules to turn off so that at least 60% of the file survives. It is part of Pro and the 14-day trial.